PTO Accrual Calculator
Estimate posted PTO from completed pay periods, apply the plan's carry-in policy and compare the current balance with a year-end projection. Inputs stay in your browser.
Prior-year carry-in plus PTO posted through completed pay periods, minus PTO used this plan year.
Context matters.
- This is an accrual estimate, not a payroll ledger. Front-loading, waiting periods, caps, forfeiture, borrowing and termination-payout rules can change the result.
- Your employer plan, collective agreement and applicable state law control.
Sources & scope
The calculation guide and this source trail show what the result means, where the rule came from and when it was last reviewed. This is source-and-calculation QA, not a claim of medical, legal, tax or other professional review; time-sensitive decisions still belong with the linked authority.
A visible path from input to answer.
Estimate posted PTO from completed pay periods, apply the plan's carry-in policy and compare the current balance with a year-end projection. The page keeps the calculation scope and its limits beside the result so the output can be checked, copied or revisited.
- Read the record. The calculator uses Annual PTO allowance (hours), Pay periods per year, Completed pay periods, Prior-year carry-in (hours) and Carry-in policy and 2 additional fields supplied in the form.
- Apply the scope. It applies the User-provided values — verify local or contractual assumptions reference and the explicit date, unit and counting conventions shown in the result.
- Expose the checkpoints. Intermediate rows, warnings and timeline events stay visible; the emphasized row identifies the primary checkpoint when one exists.
Prior-year carry-in plus PTO posted through completed pay periods, minus PTO used this plan year.
- Estimated current balance36 hours
Calculation purpose: Estimate posted PTO from completed pay periods, apply the plan's carry-in policy and compare the current balance with a year-end projection. This is a general planning reference; local conditions, product instructions or personal records can override the estimate.
Numeric inputs are constrained by the field limits and the result keeps the entered units visible. Zero, minimum, maximum and non-finite values are treated as input boundaries.
Rule set 1.1.0 · Last reviewed 2026-08-20 · Next review due 2027-02-20. The source panel below contains the linked evidence.
What to know before using the result.
How is PTO per pay period calculated?
Annual PTO hours are divided by the number of pay periods entered.
Does enabling rollover add hours automatically?
No. It labels rollover as permitted; enter any carried balance as part of the annual allowance if your policy requires it.
Does this account for employer caps or state rules?
No. Accrual caps, front-loading, forfeiture and payout rules must be checked against the employer policy and applicable law.